Privacy Policy – Inlet United Church

1. Our commitment to privacy
Inlet United Church, a community of faith within The United Church of Canada and located in Port Moody, British Columbia, is committed to protecting the privacy and security of personal information collected through this website in accordance with applicable Canadian privacy laws and The United Church of Canada’s privacy policies. Safeguarding personal information about our members, visitors, donors, participants, and volunteers is part of our ministry and stewardship responsibilities.​

2. What personal information we collect
Through this website, Inlet United Church may collect personal information when you:

  • Fill out a contact form, sign up for our email list, register for an event, or request information (for example, your name, email address, phone number, and mailing address).

  • Make or arrange a donation online or request information about giving (for example, your contact details and donation information; payment card details are handled by our third‑party payment processor and are not stored on this site).

  • Visit our website, where basic technical data such as IP address, browser type, and pages visited may be collected through cookies or analytics tools to help us improve the website and understand how it is used.

3. How we use your information
Inlet United Church uses personal information collected through this website to:

  • Respond to your inquiries and provide information about worship services, programs, events, and ministries that you request.

  • Administer registrations and email subscriptions, and send newsletters or updates that you have requested or to which you have consented.

  • Process and acknowledge donations, issue receipts where applicable, and maintain appropriate financial and stewardship records in line with United Church of Canada standards.

  • Maintain the security and performance of our website and understand how visitors use it so we can improve our online ministry.

4. Legal basis and consent
We collect, use, and disclose personal information only for identified purposes and with your consent, except where otherwise permitted or required by law. Your consent may be given by using this website, submitting forms, or expressly agreeing to receive communications. You may withdraw your consent at any time (subject to legal or contractual restrictions and reasonable notice) by contacting us using the details below or by using the unsubscribe link in our emails.​

5. Cookies and analytics
Our website may use cookies and similar technologies to remember your preferences and to gather anonymous usage statistics. You can usually choose to disable cookies in your browser settings; however, doing so may affect how some parts of the site function.

6. Sharing your personal information
Inlet United Church does not sell your personal information. We may share limited personal information with:

  • Service providers (such as website hosting, email services, or online giving/payment processors) who assist us in operating this website and our ministries and who are required to protect your information and use it only for these purposes.

  • The broader structures of The United Church of Canada where necessary for church administration and only in accordance with applicable privacy policies and laws.​

  • Government or regulatory authorities if required by law (for example, tax or reporting obligations).

7. How we protect your information
We take reasonable physical, organizational, and technical measures to protect personal information in our custody and control from loss, misuse, or unauthorized access, consistent with The United Church of Canada’s privacy and records guidelines. Access to personal information is limited to those who need it for legitimate ministry, administrative, or legal purposes.​

8. How long we keep your information
We keep personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by United Church policies and applicable law (for example, financial record‑keeping requirements). When information is no longer required, it is securely destroyed, anonymized, or archived in accordance with United Church of Canada recordkeeping standards.​

9. Your rights and choices
You may:

  • Request access to the personal information we hold about you and ask that it be corrected if it is inaccurate or incomplete.

  • Withdraw consent to certain uses of your information (such as email newsletters), subject to legal or contractual restrictions and reasonable notice.
    To exercise these rights, please contact us using the details below. We may need to verify your identity before responding to your request.

10. Children and youth
Inlet United Church is committed to protecting the privacy of children and youth who participate in our ministries and who may appear on our website. Personal information or images of children and youth are not posted online without appropriate consent, in accordance with United Church of Canada policies and our safe church practices.​

11. Links to other websites
Our website may contain links to other sites, including national United Church of Canada sites and partner organizations. This privacy policy applies only to the Inlet United Church website, so you are encouraged to review the privacy statements of any other sites you visit.​

12. Contact us
If you have questions or concerns about this privacy policy or how your personal information is handled, or if you wish to request access or correction, please contact:

Inlet United Church
The Springs (Office and Primary Worship Site)
2315 Spring Street
Port Moody, BC V3H 0L7​
Phone: 604‑939‑5513​
Email: office@inletunited.ca​

13. Changes to this policy
We may update this privacy policy from time to time to reflect changes in our practices, in United Church of Canada policies, or in applicable laws. The “last updated” date at the top of this page indicates when the policy was most recently revised.​